Commodity Codes
Please use these codes when processing vendor payments. They are being tracked and monitored to increase efficiency within the University. The code used should be based upon general classification, or what best describes the purchase. If you have any questions or concerns with coding, please email procurement@kent.edu. Coding clarification has been provided on a few subjective commodities.
Additional information about using commodity codes can be found at this link
A spreadsheet based version that can be sorted by description can be found here. The spreadsheet is in a printable format.
UPDATED COMMODITY CODES as of September 18, 2017
Tangible Good Codes
| Code | Commodity |
|---|---|
| 10000000 | Live Plant and Animal Material |
| 10130000 | Animal Containment, Habitats and Other Animal Supplies |
| 10160000 | Horticulture and Landscape Items (Seeds, Trees, Shrubs, Floral Plants) Including earth, stone and landscape décor |
| 10170000 | Fertilizers, Plant Nutrients, Herbicides |
| 10190000 | Pest Control Products |
| 11600000 | Fabrics, Textiles and Fiber Industry Materials Including threads, yarn |
| 12000000 | Chemicals, Bio Chemicals, and Gas Materials |
| 14111604 | Business Cards |
| 14111608 | Gift Cards, Gift Certificates and Other Incentives For survey prizes, award prizes, etc |
| 14111800 | Copy Paper/Copier Paper/Multi-Purpose Paper |
| 15101504 | Aviation Fuel |
| 15101505 | Diesel Fuel |
| 15101506 | Gasoline or Petrol |
| 21100000 | Agricultural Machinery and Accessories for Land or Landscape |
| 22100000 | Heavy Construction Machinery and Accessories |
| 23180000 | Industrial Food and Beverage Equipment |
| 24000000 | Material Handling, Packing or Packaging Accessories |
| 24110000 | Storage |
| 25000000 | Vehicle Accessories and Components |
| 25101500 | Passenger Motor Vehicles |
| 25101600 | Product Transport Vehicles |
| 25101900 | Special Recreation Vehicles |
| 25130000 | Aircraft |
| 25200000 | Aircraft and Aerospace System Components |
| 26000000 | Power Generating/Dist. Machinery and Accessories |
| 27000000 | Tools and General Machinery (Non-Heavy Construction) |
| 30121700 | Road Construction Materials Including asphalt, concrete, cement for roads |
| 30130000 | Structural Building Products and Materials, including Wood/Lumber Including concrete, wood, steel, brick and mortar - bones of the building |
| 30150000 | Exterior Finishing Materials Including roofing materials, cement for building, windows |
| 30160000 | Interior Finishing Materials Including plaster, dry-wall, insulation, plumbing, flooring, non-electric (39100000) or HVAC (40100000) |
| 30190000 | Construction and Maintenance Support Equipment (MRO) Including hardware |
| 31210000 | Paints, Primers, Finishes and Painting Supplies |
| 39100000 | Electric, Lamps, Light bulbs, Lighting and Electrical Components |
| 40100000 | Heating, Ventilation, Air Circulation Materials (HVAC) and Supplies |
| 40161500 | Filters |
| 41000000 | Laboratory Meas., Observ. and Testing Equipment Including Scientific supplies, equipment, fixtures, instruments |
| 41130000 | Service Agreements for Lab and Sci. Equip. Scientific warranty |
| 42000000 | Medical Equipment and Supplies (Non-Pharmaceutical) does not include medical uniforms or attire (53100000) |
| 42120000 | Veterinary Equipment and Supplies |
| 42140000 | Patient Care and Treatment Materials or First Aid Supplies |
| 43110000 | Computer Hard Drives |
| 43131000 | Laptops or Tablets, including adaptors |
| 43132000 | Desktops and Monitors |
| 43133200 | Printers and Scanners |
| 43134000 | Misc. PC Accessories and IT Hardware or Components (keyboard, mouse, motherboard, etc.) |
| 43200000 | IT: Network and Telecommunication Equipment, including data or cellular devices Including Communication Cables |
| 43201000 | IT: Storage, including Cloud, Memory/RAM, and USB drives |
| 43240000 | Broadcasting Services |
| 43241000 | Broadcasting Equipment and Accessories |
| 43310000 | IT: Research/Academic Software and Licensing, including Apps Including web-based data & research software |
| 43320000 | Enterprise Initiative Software, such as Banner, Kronos, etc. |
| 43410000 | Servers |
| 44000000 | Office Equipment Including desks or small office machinery (non-photocopier) |
| 44101501 | Photocopiers |
| 44120000 | Office Supplies Not including printer ink and toner (44121000), or copy paper (14111800) |
| 44121000 | Printer Ink and Toner |
| 44121513 | Postage and Postage Stamps Including postage meter; not including FedEx or UPS small parcel shipping |
| 45110000 | Audio/Visual Presentation, Composing and Conferencing Equipment |
| 45120000 | Photographic, Filming, Video Equipment and Accessories |
| 46100000 | Light Weapons and Ammunition |
| 46150000 | Law Enforcement Equipment and Accessories |
| 46160000 | Public Safety and Control Equipment |
| 46161505 | Parking Meters and Payment Stations Including service fees; not actual parking (78111807) |
| 46170000 | Security Surveillance and Detection Equipment |
| 46171500 | Locks, Security Hardware, and Accessories |
| 46180000 | Personal Safety Protection Equipment and Accessories |
| 46190000 | Fire Protection Equipment |
| 46210000 | Police/Fire Radios Maintenance and Service |
| 47100000 | Water and Waste Water Treatment, not including bottled products |
| 47110000 | Industrial Laundry, Dry Cleaning Equipment |
| 47120000 | Janitorial Equipment |
| 47130000 | Cleaning and Janitorial Supplies |
| 47139990 | Salt |
| 48000000 | Service Industry Machinery, Equip., and Supplies |
| 48100000 | Institutional Food Services Equipment |
| 49000000 | Sports or Recreational Equipment, Supplies, and Accessories Does not include sports uniforms or apparel (53100000) |
| 49101710 | Plaques, Trophies, Certificates, Medals, etc. |
| 50000000 | Food and Beverage Products Used when purchasing food or beverage, such as pizza, ice cream, etc for student, staff or faculty functions |
| 50202300 | Temporary Alcohol Permits |
| 51000000 | Drugs and Pharmaceutical Products |
| 52100000 | Floor Coverings and Carpet |
| 52130000 | Window Treatments |
| 52140000 | Domestic Appliances and Other Household Accessories |
| 52160000 | Consumer Electronics |
| 53100000 | Clothing or Uniforms Including sports apparel & uniforms; band uniform; UFM uniforms; staff uniforms; nursing smocks; and clothing for display |
| 55120000 | Signage and Signage Equipment, including Installation Does not include advertising signs |
| 55121500 | Identification Documents and Tags, not including Business Cards |
| 56000000 | Furniture and Furnishings |
| 60000000 | Educational Material, Equipment, Supplies and Accessories Instructional supplies, including clothing for class usage (not display - 53100000) |
| 60101600 | Education Certificates, Diplomas, and Supplies |
| 60120000 | Instructional Art/Craft Equipment and Supplies |
| 60130000 | Musical instruments |
Services
| Code | Commodity |
|---|---|
| 70122007 | Veterinary Services |
| 72000000 | Building, Construction, Maintenance Services |
| 72101501 | General Repair Services |
| 72101505 | Locksmith Services |
| 72101506 | Elevator Maintenance Services |
| 72102100 | Pest Control Services Including bug exterminating services |
| 72102200 | Electrical Services |
| 72102300 | Plumbing, Heating, Air Conditioning Services |
| 72102400 | Painting and Paper Hanging Services |
| 72102700 | Flooring Installation and Repair Services |
| 72102900 | Grounds Maintenance Services |
| 72102901 | Snow Removal Services |
| 72130000 | General Building Construction |
| 72140000 | Professional Design Services (Architectural and Engineering) |
| 72141000 | Road Construction Services |
| 72152700 | Concrete Installation and Repair Services (Parking Lot, Sidewalk/Wall) Including raising and leveling |
| 76101602 | Asbestos Abatement/Haz Toxic Waste Removal or Cleanup |
| 76110000 | Cleaning and Janitorial Services |
| 76121500 | Refuse Collection and Disposal Including trash removal and disposal |
| 77000000 | Environmental Services |
| 78101800 | LTL/TL Cargo Transport Freight shipping charges including packaging and sending (usually on pallet) |
| 78101804 | Relocation or Moving Services |
| 78102200 | Small Parcel and Courier Services Usually a FedEx or UPS Overnight or 2-day shipping service |
| 78110000 | Passenger Transport Public busing |
| 78111500 | Passenger Air Transport Flights |
| 78111800 | Other Passenger Transport Train, boat |
| 78111803 | Chartered Bus Services |
| 78111804 | Taxicab/Car Shuttle Services |
| 78111807 | Parking and Toll Fees |
| 78111808 | Vehicle Rental Car, SUV, mid-sized van rental up to 10 people |
| 78111850 | University/Vehicle Stipend |
| 78111898 | Personal Car |
| 78180100 | Vehicle Maintenance and Repair Services |
| 80101500 | Business, Corporate Mgmt. Consult. Svcs Including management advisory services and business administrative services such as website for career, etc. |
| 80101900 | Independent Contractor, General Can be company or person; can be grant related. Travel included |
| 80101910 | Independent Contractor, Intercollegiate Athletics |
| 80110000 | Human Resources Services |
| 80111600 | Temporary Personnel Services |
| 80120000 | Legal Services |
| 80121900 | Legal Settlements |
| 80130000 | Real Estate Services |
| 80131501 | Residential Rental Apartment, building or space rental for long term personal or departmental residence; including any utilities used/paid for during rental |
| 80131502 | Facility Rental, General Event Space Rental; Usually short term/one to five days; including any utilities used/paid for during rental |
| 80131510 | General Equipment Rental Including construction equipment; Does not include rentals for event functions (80141607) |
| 80140000 | Marketing and Distribution Explanation: the company prints and distribute, or send/mail/postage material |
| 80141605 | Promotional Merchandise or Material Explanation: the item is made for give-away; usually with department name and/or 91²Ö¿â logo or wording |
| 80141607 | Event Management Supplies and Materials, not including Food/Beverage Including candy, silverware, flatware, non-gift card prizes, decorations, flower arrangements, special equipment rental, fun-activities, etc. to support a function (student/staff/faculty) |
| 80141609 | Sponsorship of Event, Celebrity, or Exhibition Including sponsoring a table at events |
| 80141630 | Sports Tickets |
| 80141910 | Conference or Webinar Fees or Registration |
| 80161508 | Document Shredding and/or Destruction Services |
| 80161610 | Vendor Refunds, General (Credits) |
| 80161611 | Non-Vendor Refunds, General Including loan refunds to students; repayments |
| 80161620 | Service Fees, General Including expedited card delivery |
| 80161621 | Service Fees, FlashCash |
| 80300000 | Foundation Transfers |
| 81000000 | Engineering, Research and Technology-Based Services Including professional engineering services |
| 81100100 | Computer/IT Service Consulting Including data extraction and collection |
| 81110000 | IT: Maintenance and Support, including Care agreements Hardware or software support |
| 81152000 | Research Licensing Including web-based/computer licensing for research |
| 81161700 | Telecommunication Services, including Conference Calls Including voice; data; monthly plans; mobile communication services |
| 81200000 | Photocopier Maintenance and Agreement Support Services Including department monthly usage or maintenance/support of copier; not support supplies (44120000) |
| 81999999 | Subawards Including grant subcontracted of funds |
| 82000000 | Editorial Design, Graphic, and Fine Art Services Concept of design; graphic consulting |
| 82100000 | Advertising or Media Services Execution of design; including print, billboards, TV spots, radio spots |
| 82121810 | Printing, Binding, Publishing Services Explanation: they print and send to KSU for distribution/mailing |
| 83100000 | Public Utilities Not for cell phones (81161700), data (81161700), cable (83111800), trash/recycling (76121500), shredding (80161508) |
| 83111800 | Television Services, including Cable |
| 84000000 | Financial Services Bond payments, interest to bank or principal; Debt Service fees; Loan payment; Does not include vendor refunds (80161610) |
| 84111600 | Audit Services |
| 84130000 | Payment for Insurance and Retirement Services Including benefit payment; insurance premium |
| 84131611 | Property/Casualty Insurance Including accident insurance |
| 84131612 | Taxes, Permits, and Fees, General Includes all taxes if single line item |
| 85000000 | Healthcare Services Lab testing, professional medical field assistance or services |
| 86000000 | Educational, Training Services, Educational Licensing and Certifications Including medical training |
| 86150000 | Athletics Recruiting |
| 86160000 | Student Recruiting |
| 86170000 | Donor Cultivation - Advancement Opportunities |
| 86220000 | Athletics Camps, Refunds |
| 86310000 | Athletics Tournament Costs, General |
| 86330000 | Stipend Payments Including travel scholarships; cell phone |
| 86340000 | Training Grants Training with grant funds only |
| 86350000 | Honorariums, Committee Gifts, etc. Including speaker payment for being honored at event or participating |
| 90100000 | Foodservice and Catering Explanation: when payment goes to a food vendor |
| 90111501 | Lodging Hotel, motel, lodge, resort |
| 90121510 | Athletic Team Travel |
| 90121602 | Visas and Homeland Security Services Any payment for and to Homeland Security Services |
| 90150000 | Entertainment General Including cultivation activities |
| 91101800 | Clothing/Costume Rental |
| 91111500 | Laundering Services |
| 92100000 | Public Order and Safety Services |
| 92120000 | Security and Personal Safety Services |
| 93000000 | Political and Civil Affairs Services |
| 94000000 | Organizations and Clubs |
| 94101510 | Membership Dues and Fees For Dues and Fees associated with professional associations, societies, academic programs, clubs, unions etc.; Not for the support of club or organization-based events or activities (see 80141607 for event support or 81041910 for conference registration) |
| 94101520 | Subscriptions Department magazines, journals, web-non-research-based (43310000 or 81152000), etc. |
| 94101530 | Library Periodicals and Electronic Resources Library books, magazines, journals, DVDs, etc., including electronic format |
| 96000000 | General Resale Anything that is bought for re-sell; computers, food, clothing, books, medical, etc. |
| 97000000 | Royalty Payments |
| 99000000 | Miscellaneous General Ledger Liability Payments Including travel advances; subject payments; travel reimbursement; travel general for non-employee |