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Administrative policy on entry and use of university offices

  1. Purpose. In order to provide maximum privacy and security for individual office space, the following administrative policy applies to all university offices assigned to one or more individuals.
  2. Operational procedure.
    1. A person may enter an assigned office space only:
      1. With proper authorization from the occupant;
      2. In performance of her/his regular duties as a university employee (i.e. custodial. maintenance. health.
Policy Effective Date:
Nov 15, 2024

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Administrative policy on campus emergencies, safety and security and related technologies

  1. Policy statement. The purpose of the policy is to prepare the university to effectively plan for, respond to, and recover from a major emergency and to delegate the coordination of emergency management and public safety initiatives on all university campuses and locations through the director of public safety.
  2. Authority.
Policy Effective Date:
Nov 15, 2024

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Administrative policy for reporting and investigating fraud and fiscal abuse

  1. The university has responsibility for the stewardship of university resources and the public and private support that enables it to pursue its mission. It is, therefore, committed to the highest standards of fiscal responsibility to establish an environment that assures institutional assets are properly accounted for and safeguarded from loss, abuse or misuse. This policy is established to communicate the methods for members of the university community to report actual or suspected fraud or fiscal abuse and the process to be followed for investigating a report.
Policy Effective Date:
Nov 15, 2024

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Administrative policy for contract administration

  1. Purpose statement. This policy designates the process by which university officials are authorized to negotiate and enter into contracts on behalf of Kent state university in accordance with the authority established in rule 3342-5-04 of the Administrative Code.
  2. Scope. This policy applies to all employees at Kent state university (“university employeesâ€), whether temporary, term, or continuing, part-time or full-time positions.
Policy Effective Date:
Nov 15, 2024

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Administrative policy and procedures regarding tuition benefits

  1. Policy Statement:  It is the policy of the university to support the education of employees and their dependents and to include the costs associated with that education as part of the total compensation package of the employee.  Therefore reasonable access shall be given to Kent state university coursework as approved by the supervisor and the administrator for this program.  Education access is a valuable benefit but cannot be transferable, exchanged, or paid for through other funds of a unit.
Policy Effective Date:
Nov 15, 2024

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Administrative policy and procedures regarding the hourly pay schedule for classified civil service staff who are not in a recognized bargaining unit

  1. Kent state university uses a pay grade structure to establish appropriate compensation parameters for classifications. Each classification is assigned to a pay grade in the hourly pay schedule for classified civil service staff. The hourly pay schedule consists of pay grades, each with a minimum and maximum rate. The minimum is the established rate for an employee starting in a new job.
Policy Effective Date:
Nov 15, 2024

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Administrative policy and procedures regarding the educational policies council

  1. Educational policies council. For complete information on this council, see rules 3342-2-05 and 3342-2-06 of the Administrative Code and this register.
  2. Responsibility and authority. The responsibilities and authority of the educational policies council shall be as follows:
    1. Long-range academic planning, both conceptually and structurally, for the university. It is understood, of course, that this long-range planning shall reflect the mission and goals of the university as these are defined by the board and the president jointly.
Policy Effective Date:
Nov 15, 2024

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Administrative policy and procedures regarding the compensation of administrative and professional salaried employees

  1. Policy statement. The board of trustees delegates the authority for the administration of the administrative and professional base pay program .to the vice president for human resources. Notwithstanding the foregoing, the board of trustees reserves its rights under section 3341.04 of the Revised Code and other rules in Chapter 3342 of the Administrative Codes as may be applicable.
  2. Responsibility and authority.
    1. Job descriptions for administrative and professional salaried positions shall be maintained by the compensation department.
Policy Effective Date:
Nov 15, 2024

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Administrative policy and procedures regarding the classification plan for classified civil service staff who are not in a recognized bargaining unit

  1. The associate vice president for human resources shall assign all classified civil service employees who are not in a recognized bargaining unit to a classification in the university classification plan for classified civil service staff.
  2. A list of classification titles and a classification specification for each classification included in the university classification plan are maintained by the personnel department.
Policy Effective Date:
Nov 15, 2024
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